could you expand on this? Do you know of a tool that keeps the source files, or are you describing only a cataloging system like e.g. how to set up a spreadsheet?
https://en.wikipedia.org/wiki/Dewey_Decimal_Classification
it lends towards keeping a system in your head for catalogueing where in physical space an item on stack will be.
this could be where in a library or where in a NAS array or where in a directory structure or network domain.