Ask HN: How do you manage legal documents
I have started to digitalise my legal documents - contracts, warranties, bills etc. I am scanning them to PDFs. Currently, I have hundred documents scanned already.
In the beginning, I tried to create directory structure and save files in appropriate directories. But the more documents I scan, the more cumbersome it becomes. Sometimes I want one file to be in multiple directories etc.
How do you manage your digital version of legal documents? Or even, is it worth it to digitalise them (for you)? At least where I come from (Czech Republic) we are required to keep the paper originals for about 10 years. But I see this digitalisation as organization and accessibility improvement.
If I could build my dream software, it should have the following features: - Tagging support - so one file could be assigned to multiple "types" like bill, family, leasing, ... - Reminders and alarms - So I could set alarm for expiration dates, recurring payments, ... - Phone and PC support - Sometimes, I don`t have scanner at hand. Taking picture from my phone which would be uploaded and processed on the server would help a lot. The same way, files should be available from my phone. - OCR - So the full text of the document is searchable.
Preferably, it would be some online platform, which allows to share documents with other people - I work in small firm and some documents may be shared between multiple people.
Thank you in advance.