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The grant has restrictions on how the money can be used and the university takes a sizeable chunk of this (because they can). Then out of generosity and the pure kindness of their heart they might give you back a small chunk of that sum without the same restrictions.

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This isn't fair. Researchers put an extraordinary burden on administration in an academic institution. Research by its very nature is cutting edge and is always testing limits. "I want it now!" ignores existing streamlined processes and administration often provides value by enforcing compliance. This kind of oversight also minimizes a lot of abuse.

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