Hi there, product person here. Due to the nature of the role I have to create meetings to agree on approaches, align on directions and communicate often. Very very, keen not to waste anyones time, so I try my best to email first and be present when facilitating meetings.

Two quick frameworks that you might find helpful:

1) The POST method, to give clarity at the beginning of a meeting: Purpose: What is the purpose of the meeting? Objective: What are you trying to achieve in the meeting, and what does success look like? Structure: What is the structure of the meeting we are having? Timing: How much time is allocated to the meeting?

https://gist.github.com/aaronbuchanan/2dcf936daceab925da61

I like this because it helps give quick context, also the mnemonic is quite handy.

2) Try to structure your meeting around other people's questions: - Going from basic what questions working up to why we need to make a decision, how they might be impacted etc. - I wrote a short post about it here: https://www.logikblok.com/supporting-asking-questions

I like this because it focuses your communication around your audience/user needs.

Aside from that and keeping everyone on the same track of discussion / time / documenting agreements all help out. Hope that helps.