Define a time of the week you fix your notes. Ideally rewrite them frequently to distill what matters. You don't need to do it all at once, just constant progress.
One nuance I’m exploring is making that weekly “fix notes” time the primary UX: during the review, help you pick the few items worth distilling, link them to a small set of active projects, and extract 1–2 concrete next steps. Outside that window, stay quiet so it doesn’t become another inbox.
What cadence has actually stuck for you in practice: a short daily pass, or a deeper weekly review?